Election Inspector Services

Beginning in January 2020, Allstate Notary Preparation will be providing Inspector of Election services in the Greater San Diego area.  

New laws require that Home Owners Associations use an independent inspector of election for all secret ballot voting.  We will work with your Association and/or your Association's Management Company to provide the independent services required. We are flexible in terms of what we can provide from minimum to full service options. 

 

The minimum duties of the inspector of the election are to 

  1. Determine the number of memberships entitled to vote and the voting power of each.
  2. Determine the authenticity, validity, and effect of proxies, if any.
  3. Receive ballots.
  4. Hear and determine all challenges and questions in any way arising out of or in connection with the right to vote.
  5. Count and tabulate all votes.
  6. Determine when the polls shall close, consistent with the governing documents.
  7. Determine the tabulated results of the election.
  8. Perform any acts as may be proper to conduct the election with fairness to all members in accordance with this article, the Corporations Code, and all applicable rules of the association regarding the conduct of the election that are not in conflict with this article.

 

For those Associations looking for a full-service solution, we can provide other services such as 

  1. Establishing and enforcing the timeline of election requirements
  2. Providing a website for candidate and general election information
  3. Working with your Association regarding the nomination process
  4. Providing general notice of all required items before the ballots are distributed
  5. Preparing and distributing election materials
  6. Maintaining custody of the returned ballots prior to and after the election

 

Pricing is based on the number of units in the Association.

 

Please email us at [email protected] for more information. 

 

Civil Code Section 5110.

 (a) The association shall select an independent third party or parties as an inspector of elections. The number of inspectors of elections shall be one or three.

(b) For the purposes of this section, an independent third party includes, but is not limited to, a volunteer poll worker with the county registrar of voters, a licensee of the California Board of Accountancy, or a notary public. An independent third party may be a member, but may not be a director or a candidate for director or be related to a director or to a candidate for director. An independent third party may not be a person, business entity, or subdivision of a business entity who is currently employed or under contract to the association for any compensable services other than serving as an inspector of elections.

(c) The inspector or inspectors of elections shall do all of the following:

  1. Determine the number of memberships entitled to vote and the voting power of each.
  2. Determine the authenticity, validity, and effect of proxies, if any.
  3. Receive ballots.
  4. Hear and determine all challenges and questions in any way arising out of or in connection with the right to vote.
  5. Count and tabulate all votes.
  6. Determine when the polls shall close, consistent with the governing documents.
  7. Determine the tabulated results of the election.
  8. Perform any acts as may be proper to conduct the election with fairness to all members in accordance with this article, the Corporations Code, and all applicable rules of the association regarding the conduct of the election that are not in conflict with this article.

(d) An inspector of elections shall perform all duties impartially, in good faith, to the best of the inspector of election’s ability, as expeditiously as is practical, and in a manner that protects the interest of all members of the association. If there are three inspectors of elections, the decision or act of a majority shall be effective in all respects as the decision or act of all. Any report made by the inspector or inspectors of elections is prima facie evidence of the facts stated in the report.